Indiana University
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Setting up Outlook 2002 or 2003 to read your IU Exchange mail

Note: If you use Outlook or handheld synchronization software and connect to Indiana University via an outside Internet service provider (ISP), you must establish a VPN connection before connecting to your Exchange mailbox. See At IU, using an outside ISP, why can't I connect to my Exchange account with Outlook or BlackBerry Desktop Manager?

To configure Outlook to access your Exchange mailbox, first establish a network connection, and then open Outlook.

  1. From the Tools menu, select E-mail Accounts....

  2. Under "E-mail", select the radio button next to Add a new e-mail account.

  3. At the next screen, under "Server type", select Microsoft Exchange Server.

  4. Under "Exchange Server Settings", enter ads.iu.edu. (In Outlook 2003, you will also see a checkbox for the optional Use Cached Exchange Mode feature; see In Outlook 2003 and 2007, what is Cached Exchange Mode, and how do I enable or disable it?)

  5. Tab to the next line and type your username. Click the Check Name button. If you are connecting from an outside Internet service provider (ISP), a login dialog box will appear. Enter ADS in the "Domain:" field and log in with your Network ID.

    Note: In some cases, for your username, you may have to enter ads\username (where username is your username).

  6. Click More Settings..., and then select the Security tab.

  7. Check Encrypt data between Microsoft Office Outlook and Microsoft Exchange Server. Click OK.

  8. Click Next, and then Finish.

Note: You can still use Personal Folders, especially to have a permanent backup of all your mail, appointments, and contacts. See Making personal folder files